Different Types of Moving Paperwork, Contracts and Documents


Get your free

Phone numbers

Working hours

Some of the moving documents can be a bit complex. Not only that, during your move, you’re passing delicate personal information and materials. It’s a lot to keep a record of! In this section of the The All Inclusive Change of Address Checklist, we’ll get a peek at the most critical moving documents, as well as how to save and protect them and your papers while you are moving a new residence.


In a nutshell, the bill of lading is a kind of a receipt essential for every move, so make sure you keep it in a safe place. Otherwise, it may get lost during the move.

The document accounts for the following:

  • The moving rate you agreed on
  • Your old and new home address
  • The type of payment
  • Information about insurance
  • Our company’s license and insurance information.


This is a document which is signed by both the client and the mover about the details of the move, but it’s not a legally binding contract. You should keep it alongside your bill of lading.

The service order form includes:

  • Cost estimation
  • The date and time of the move
  • Extra services, if any (e.g. packing or storage)


Another important document which you will have to check. An inventory list is a list of all the items you are moving to your new place. As your possessions are being loaded into the truck, our worker will be ticking every item that is removed from your home. Of course, you are expected to be involved in the process and monitor if every single item is tagged and recorded properly. It’s important that nothing goes missing and that we have taken everything which you wanted to move.

Having arrived at your new home, the process of tagging and recording continues. This is a kind of a double check that everything is in place. In addition, it is also a way of checking if any damage occurred during the transport. That makes the inventory list essential for making an insurance claim.


Should you decide to ship additional items on the moving day or you need some extra services from our part such as packing, a revised written estimate (RWE) should be made. This document cancels the original moving estimate. It’s very important that this paper is signed before packing and loading, and it has to be meticulous about additional moving items, their weight or the cuft.

Bear in mind that there may be the possibility of declining your demands. For instance, if the driver estimates that the cargo will be too heavy for the safe transport with the additional items, or you have changed the destination and it is not within the operation radius. However, our company can also decide on shipping the items without the RWE if the driver estimates the whole shipment will be safe regarding the total weight. In that case, you would receive the bill for the services after 30 days.

Moving Paperwork
Bill of Lading

Please make sure you understand everything carefully before signing, and contact us with any questions or concerns.


The document tells us if you have decided to deal with the packing on your own, or you have opted for our fast service. This form defines the materials used for packing the cargo and as such cannot be completed before the whole packing process. One of the reasons may be that despite the initial estimations, some of your cargo needs to be re-packed or placed into extra containers to secure safe transit. You will be informed about the final charges before the delivery and during transport. All charges (additional services included) are calculated based on our full tariff rate.


This document is of value when we are asked to deliver the cargo to an additional address, and it concerns any changes which happened upon the pickup.


First of all, let us say that the valuation selection document is not considered to be insurance and that we gladly advise you to get third-party insurance to protect your possessions.

Valuation represents the maximum amount which you set as the total value of your property. We can compare it to the “blue book” value of a car. For example, if an object is lost, the maximum amount which will be recovered is the “blue book” value. Also, this does not depend on the reason why the item was damaged.

Bear in mind that movers are unable to control whether you have packed your goods properly in cases when you decide to do by yourself. If you are packing on your own, it is your duty to put the right marks on the boxes such as: fragile, wood furniture, china, and so on. The liability is limited to $0.60 per pound per item.

The Full Value Protection is the most comprehensive plan for your goods. In case an article gets damaged, lost, or destroyed during our custody, there are several solutions we can offer:

1 repairing the article until it is back in its original state

2  paying for the repair costs

3 replacing the article with a similar one of the same quality

4 paying for the appropriate replacement.

As we have already mentioned, the total value of your goods is estimated to be $6.00 multiplied by its weight. In this case, the overall moving expenses are composed of a base rate with the added amount representing the cost of providing this full value cargo liability protection for your shipment.

The Waiver of Full Value Protection is a lower level of protection which is provided without any additional costs. It gives you minimum protection, which is less than the average value of your shipment. Should any article be lost, damaged or destroyed during our custody, the amount is set depending on the weight of an individual article which is multiplied by $0.60. For instance, if the price of the sofa is $1,000 and it weighs 400 pounds, the sofa settlement would be $240 ($0.60 x 400 pounds).

Should you have any doubts about what exactly is required for your move, read more protection plans.

US DOT #: 2586700

MC#: 906669

Zip Moving and Storage 8620 Dakota Drive Gaithersburg, MD 20877

(855) 947-6543

Close Menu